PRIVACY POLICY

Employment Concepts (PTY) Ltd, trading as Employment Concepts will henceforth be used.

Employment Concepts strives for complete transparency and trust when it comes to protecting your privacy and we aim to clearly explain how we collect and process your information. It is important to us that you should enjoy using our services and website(s) without compromising your privacy in any way. This policy outlines how we collect and use different types of personal and behavioural information, and the reasons for doing so.

 

You have the right to access, change or delete your personal information at any time and you can find out more about this and your rights in our PAIA Manual, alternatively, you can get in touch directly with our Information Officer, at info@emplpoymentconcepts.co.za

 

You should read this policy in conjunction with Terms and Conditions Policy ensure that you understand how we collect and use your information.

 

Our policies will be updated from time-to-time. Please refer regularly to keep yourself updated.

 

Information we collect

Information you provide us which we need in order to provide you with our services.

There is certain personal information that we need in order to provide you with a successful website journey.

Examples of details we collect could include:

• Name

• Postal address (including postcode)

• Email address

• Contact number

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Information we collect through your use of our products

When you use any of our online platforms or apps we collect information that helps us to deliver the service you have chosen and to improve your experience. This is done through cookies and other technologies. Examples of the type of information we may collect are:

• Browser

• Email Provider

• The pages you read on our websites and how you got to them

• Device

• IP address

• Internet Connection

• Location (in some cases)

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We may collect and ask for additional information when you order, purchase, register, subscribe or make use of our products or services in any way, for example in person, via our marketing campaigns, via phone or mail orders, or our websites.

 

Information we receive from third parties

We occasionally work with third parties who provide additional information that you have shared with them, such as your telephone number and postal address.

 

Information we do not track

We do not track or collect any sensitive information about you. This includes race, religion, ethnicity, and political opinion.

 

How we use your information

We primarily use your information for the purpose of delivering the products and services that you have chosen and to personalise our interactions (including advertising) with you. For further details about this, and other ways we may use your information, please read the sections below.

 

To deliver marketing and advertising

We need your consent to use your information for some specific purposes such as marketing, brand response communications and personalized advertising. Ways in which we will use your information if you consent are as follows:

 

• We may send marketing communications via a range of channels including email and push notifications and you can opt-out of these at any time. 

• We may pass your information to specially selected third parties to use internally to assist us with delivering a successful website journey.

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Other uses of your information

Other than where we have asked for your consent, we mainly rely on two other separate bases to lawfully use your information. First, we need to use your information in certain ways to provide our products or services to you, in accordance with our contract(s) with you. In this case, it is necessary for us to use your information so that we can deliver the products or services you have chosen. Second, as described in more detail below, in certain cases, we may use your information where necessary to further our legitimate interests, where those legitimate interests are not overridden by your rights or interests, including:

 

To create audience profiles for personalised advertising, marketing or research and development on and off our websites – See Audience Profiling and Social Media sections below for more detailed information.

To detect and reduce fraudulent activity and for other security-related purposes such as to help us protect against harassment, IP infringement, crime or other security issues.

You have the right to object to any of the above uses of your information, please contact us if you wish to do so at iinfo@emplpoymentconcepts.co.za. We will consider all objections reasonably, but there may be legal reasons where we deem that the use of your information is still appropriate. We will explain our decision to you in a timely manner.

 

Social media

Employment Concepts publishes content on social media platforms e.g. Facebook through both "organic" and "paid" methods to reach current and potential customers:-

 

• “Organic” methods describe where content and/or offers are published onto a social platform so that they may appear in your social platform’s content, without being promoted or forced to appear more prominently, e.g. Employment Concepts Facebook Page.

• “Paid” methods describe where content and/or offers are published onto a social platform so that they will appear more prominently or be shown to users that do not currently follow Employment Concepts social pages.

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We may place one or more social media platform “tags” on our website in order to better understand how Employment Concepts may be of best value to you by providing you with the most relevant content available according to what you have chosen to view on our own website. These tags only record information around events to help us understand if you are registered or subscribed with us, so that we may use your viewing preferences to provide more relevant content and/or offers to you, on social media platforms.

We do not have direct access to your personal data on your social media platforms.

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How we use your details for audience profiling

To enable us to personalise the content and advertising you see (including on social media), we may use your interaction and browsing behaviour or preferences (such as how and what you view on our websites and our apps) to create audience profiles. This is to enable content and message personalisation, and in some cases, advertising to be delivered to you or a group of users (an audience) with similar interests to you. This can be done both on our site and on those of third parties. Please see our Cookie Policy (in our Terms & Conditions) for more information.

 

We may analyse your individual information to create a profile of your interests and preferences as a part of an audience. These insights are used to help us make marketing decisions so that we can ensure our messages are relevant to you. There are times we may use additional information available from external sources to help us do this effectively (see How we work with third parties section below).

 

You can choose to opt-out of our audience profiling activity if you wish. This does not mean that you will no longer see advertisements, it just means that the advertisements you will see are no longer personalised to your interests. Please contact us to do so at privacy@employmentconcepts.co.zaa

 

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Retaining and storing your information

Retention policy

We securely store your information and hold it for as long as we need to in order to provide our services and products to you in accordance with (i) applicable law, or (ii) as long as is set out in any relevant contract you have with us.

 

We review our retention periods for personal information regularly. If you have not interacted with us in any way, we will generally no longer hold your information after 5 years (although this may be shorter for individuals (you can confirm by contacting us at info@emplpoymentconcepts.co.za). Sometimes we may need to keep it for longer periods such as tax and other financial regulatory reasons, this would typically be 7 years. We would only keep it for longer than this if we are required to by law.

 

If you request for us to no longer contact you, for example with marketing communications, we will retain the minimum amount of information about you so that we can ensure we remove you from any future communications. Please note that if you ask us to completely remove all information about you, and you subsequently use our products and services at a later date, we will no longer be able to recognise your previous request not to be contacted, which is why we would keep it and suppress it in line with industry standards.

 

Keeping your information safe

We take information security seriously and have policies and procedures in place to ensure the information we hold on you remains safe. We limit who has access to your information and ensure that those who do are bound by contracts to keep your information availability restricted and safe.

 

Individuals under 18

Employment Concepts does not intentionally, or knowingly, process personal information from individuals under the age of 18. When necessary, users under the age of 18 will be told not to submit any personal details. We will make every effort to delete any details of such users where a parent or guardian has informed us that these details have been collected.

 

Cookies

Cookies are small files that are created in your web browser when you visit any of our websites.

 

You can find more information about the types of cookies that we, and certain third parties use, why we use them, and how to manage them in our Terms and Conditions.